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Inventory System

Proposed Inventory System In Mang Inasal Food Corporation (Calapan City) System Analysis and Design Presentation of Bachelor of Science in Information System In City College of Calapan System Analysis and Design (IS8) requirement For the Bachelor of Science in Information System Presented by: Angeles, Mark Lowie P. Aquino, Bryan Delf C. Delos Santos, Kim Edward A. Dizon, Mark Dave A. Malabanan, Eric D. Manibo, Jestone D. Tugas, Kim Paolo F. Villarez, Isaac Ace ACKNOWLEDGEMENT

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In the preparation of this study We would like to extent our warm sincerity in thanking the following persons who gave their valuable help and encouragement so as to take this study to reality. First of all, to God for the strength, guidance, wisdom, favor and knowledge during the preparation of this feasibility study. Second, to our beloved parent for their moral and financial supports. Third, To Mang Inasal Food Corporation for their cooperation and concepts. Last, to Mr.

Edgar Alis for his guidance, support and favors he gave to us. Table of Contents CHAPTER I: The problem and its Background A. Introduction B. Statement of the Problem C. Hypothesis D. Justification of the Study E. Significance of the Study F. Definition of terms G. Scope and Limitation Chapter II: Related Study and Articles Chapter III: Methods of Research A. Method of Research B. Method in Collecting Data C. Interpretation of Data D. Questionnaire E. Graphical Presentation of Data F.

Gantt Chart G. Organizational Chart H. Flow Chart CHAPTER IV: Summary, Conclusion and Recommendations CHAPTER V: List of References/Bibliography INTRODUCTION Inventory system is an effective way for monitoring and tracking different materials that are transferred in and out of a company’s warehouse or establishment usually for accounting purposes. It is also important for a company to monitor all the transactions and movement of goods in order to keep an account of all their stocks.

However in some establishments, the inventory of materials is done manually in such a way that an employee writes down the information of different materials every time it is transferred in and out of the room. The same case applies in Mang Inasal Food Corporation (Calapan City Branch); and as a result, the inventory system becomes prone to human error and would be more time consuming which will most likely be a loss for the company. In Mang Inasal Food Corporation (Calapan City Branch), there is a corresponding form for every incoming or outgoing item (from the stock room).

These forms serve as the basis of comparison when inspecting; that is, the amount of item that goes in or out must tally with those written in the forms. Afterwards, all the transactions will then be encoded manually for future reference. In addition to the complexity of the process, the employee responsible on this task also needs to check the stocks once in a while so as to monitor which items are already getting below the allowable minimum quantity.

Because of the draining work, there were circumstances when the inventory record in the computer does not tally with the actual amount of the available items. Another thing to consider in manual inventory is prone to errors since it is inevitable that the employee assigned to do the inventory would commit mistakes. Due to the inefficiency of manual inventory, security is also being risked. If not properly monitored, theft and loss of items can actually take place. It is also time consuming to take note of several details each time an item is brought in and out of the stock room.

Since manual inventory consumes a lot of time and is susceptible to errors, it would be helpful to build a system that will automate the transactions from acquisition of the product description to updating the inventory database. Work efficiency of employees is defined as how productive they are in their work. The automated inventory system will improve employees’ work efficiency by automating routinely and time consuming tasks such as the time spent in taking down product information. As a result, the time can be used in more productive activities.

Accuracy is defined as the correctness of accessing information. The accuracy of the current system will also be improved, since the automated inventory system would eliminate the need of constantly encoding lengthy details of products by having an inventory database. HYPOTHESIS The proponents believe that this system “Mang Inasal Inventory System” will benefit the Mang Inasal Food Corporation(Calapan City Branch) in efficient monitoring the incoming of supplies of stocks, as well as recent stocks.

The Mang inasal Fodd Corporation (Calapan City Branch) does not make a time consuming manual inventory monitoring. JUSTIFICATION OF THE STUDY The system we proposed to Mang Inasal Food Corporation (Calapan City Branch) is an additional system that they will be use. We make this program as simple yet reliable and user friendly so that they can easily adopt it, because it is based from their manual inventory monitoring. We make this system to lessen the time of encoding of incoming and outgoing of their products/stocks. Also the editing of input stocks will not buy their time.

SIGNIFICANCE OF THE STUDY The study “Mang Inasal Inventory System” was designed to provide an accurate and reliable system for storing data about their stocks of products. It also provides fastest system in terms of searching and editing of records and information. This system will replace the manual and time consuming process of storing data to a systematic, fastest, computerize, secured, and easy storing and retrieving of data. This inventory system will minimize the effort of the person in charge in stock room/warehouse and make every transaction fast yet efficient.

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